at Carteret Community College in Morehead City: MINIMUM QUALIFICATIONS:
Education equivalent to a Bachelor’s Degree in Accounting. Four years hands-on accounting experience, two years of which are in supervision in an Accounting office. Preferred Requirements:
Master’s degree in accounting, Certified Public Accountant. Experience in a community college setting. Proficiency in Microsoft Office products, preparation of journal entries, and preference in experience with Colleague (Datatel) our administrative system software. Permanent full-time position; hiring salary range: $4,160.00 to $4,827.00 monthly. Deadline for applying is May 31, 2013. Equal Employment Opportunity Institution
|Statement of Primary Purpose
|The Controller reports to the Vice President (VP) of Finance and Administrative Services (the VP is the College’s Chief Fiscal Officer). The Controller is responsible for the College’s cash management. The Controller develops and maintains accounting systems and controls necessary to meet local, state, and federal guidelines and works with the VP to ensure the financial integrity and operational effectiveness of the institution.
The VP of Finance and Administrative Services establishes budgetary procedures and is responsible for budget development and administration of College Local, State, and Institutional budgets. The Controller assists the VP in monitoring activities related to budget development and control of expenditures. The Controller works with the VP on the maintenance of the Chart of Accounts.
The Controller supervises the activities of the Finance department including all activities relating to payables, receivables, general ledger maintenance, grants and contracts, and payroll. The cashier, accounting technicians, and the payroll accountant positions are directly under the Controller’s supervision. As the supervisor for the College’s accounting functions, the Controller plans, directs, coordinates, and reviews the work of the accounting staff. The Controller participates in the selection, training, motivation, and evaluation of accounting staff and works with the staff to correct deficiencies. The Controller implements discipline if required. This includes monitoring all postings to the general ledger.
|Essential Functions and Responsibilities
- To prepare accurate and timely periodic financials reports as required for internal use, for the NC State Auditor’s office, for the Office of the State Controller, and for other regulatory agencies as required.
- To maintain current working knowledge of fund accounting theories as prescribed by FASB, GASB, and other regulatory agencies.
- To maintain and assure adequate internal controls and checks and balances within the daily financial activities of the Finance department.
- To prepare annual financial statements for audit, related footnotes, and comprehensive financial reports.
- To assist auditors as necessary during the College’s annual financial audit.
- To monitor, review, and ensure compliance with rules and regulations of grants and other special projects.
- To supervise preparation of reimbursement requests for state, local, federal, and private grants, projects, and other allocations.
- To monitor expenditures and draw down funds as needed.
- To process journal entries as needed.
- To monitor cash balances in order to assure return on investments and manage Cash-In-Bank for all funds.
- To maintain, reconcile, and balance assigned accounts and funds to the General Ledger for State and Institutional funds.
- To manage and submit the State 112 Report monthly and the Schedule A report.
- To invest college funds as approved by the VP of Finance and Administrative Services.
- To ensure an accurate and valid End-of-Year closeout and rollover.
- To approve all voucher packages for State and Institutional funds.
- To participate in the planning of goals and objectives within the Finance department.
- To ensure adequate and “student-friendly” registration procedures for students during registration periods.
- To review for accuracy the reconciliation of bank statements monthly.
- To maintain internal control by conducting surprise cash counts of cashier drawers and proofing trial balances.
- Backup for processing of payroll in absence of the payroll accountant. Review payroll postings for accuracy and reasonableness monthly.
- Responsibility for the State- mandated Eagle program for internal control procedures.
- To supervise all Business Office staff and ensure effective and efficient processing in the areas of cashiering, student receivables, and accounts payable.
- To remain knowledgeable on procedures set forth in the NC Community College Accounting Procedures Manual, FICA requirements, College policies and procedures, and policies of the Department of Education and the Department of Health and Human Services.
|Additional Duties and Responsibilities
|The Controller supervises, monitors, and coordinates the activities of the College Finance department. The Controller must be able to apply complex accounting and auditing principles and procedures and analyze data to draw sound conclusions. The controller selects, supervises, trains, and evaluates staff. The Controller applies and administers the College’s accounting policies and procedures and prepares clear, complete, and concise administrative and financial reports. The Controller must communicate clearly and concisely, both orally and in writing. The Controller reports to the Chief Fiscal Officer (VP of Finance and Administrative Services), relative to policy interpretation and unusual problems and questions. In the absence of the VP, the Controller will perform other duties as designated by the VP.
||Education equivalent to a Bachelor’s Degree in Accounting. Four years hands-on accounting experience, two years of which are in supervision in Accounting office. Preferred Requirements: Master’s degree in accounting, Certified Public Accountant , Experience in a community college setting
|Knowledge and Skills
||Proficiency in Microsoft Office products, preparation of journal entries, and preference in experience with Colleague (Datatel) our administrative system software.
|Working Conditions and Environment (i.e., necessary travel, unusual work hours, unusual environmental conditions, etc.)
|Work is carried out in a standard heated and air conditioned area in a public area located in the H.J. McGee building. There will be frequent interruptions both from students and the public. Some evening work may be required. Travel is required from time to time for professional development and annual system conference’s to keep current with changes in the field related to finance and software in the Community College System.
|This position description covers the most essential functions and duties associated with this position. Other duties may be assigned by the President or appropriate supervisory personnel. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.
This opening is closed and is no longer accepting applications